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When you’re implementing new Company ERP utility, the query of the information conversion and migration is usually on the highest of the listing.  Typically your Info Know-how division people might inform you, if Dynamics GP is MS SQL Server based mostly utility, they need to have the ability to convert all the information out of your legacy ERP into Nice Plains tables through SQL insert statements.  You have to be conscious that trendy Company ERP methods, equivalent to Dynamics GP, AX, SAP Enterprise One have excessive degree of abstraction and among the many three talked about, solely Dynamics GP permits you direct knowledge inserting, whereas Axapta and Enterprise One don’t enable you alter knowledge on the desk data degree (it’s possible you’ll attempt to see what’s going to occur…).  Let’s now think about Nice Plains Dynamics GP.  For preliminary knowledge conversion we advocate you to think about Integration Supervisor.  In case you plan solely preliminary one-time knowledge conversion, it’s possible you’ll contemplate IM Conversions license, or for those who plan ongoing integration (particularly in ecommerce every day procuring carts, Level Of Sale transactions import, and even in easy customized EDI, the place you want to combine Digital Knowledge Interchange information with out buying costly EDI integration succesful merchandise) – contemplate IM full license (or it’s possible you’ll select Financials or Distributions solely).  In some circumstances, when you find yourself strolling away from legacy accounting and implementing GP, there may be migration device, particularly when you find yourself on GP monitor (equivalent to if you’re on Nice Plains Accounting for DOS, it’s possible you’ll improve it right through Dynamics GP 2010; or if you’re on Nice Plains Dynamics on Pervasive SQL 2000/Btrieve or Ctree – no want for knowledge conversion – improve route will lead you to the present Dynamics GP model 2010 or earlier model 10.zero; there’s additionally Fast Migration Software, which ought to enable you to emigrate from QuickBooks or Peachtree to Dynamics GP).  Let’s now assessment knowledge migration and conversion steps and suggestions:

1. Resolution on the Conversion Scope.  Some prospects might say – why do not we simply migrate “every thing”?  or “every thing potential”?  The reply could also be in the associated fee.  Theoretically it’s possible you’ll migrate all the information out of your legacy accounting, nevertheless it may be impractical, particularly when you have got large quantity of historic knowledge and you don’t anticipate to make use of it (some queries may be wanted, perhaps for those who anticipate future firm audit, however apart from that…).  We advocate you to think about conserving your legacy Company ERP utility on the stand alone laptop for potential queries and start from the brand new web page along with your new ERP system, Microsoft Dynamics GP.  Take into account transferring simply grasp data: Chart of Accounts (it’s possible you’ll resolve to re-haul its construction and clear it up somewhat bit), Prospects, Distributors, Staff, Addresses and starting balances in Common Ledger.  This strategy ought to mean you can reduce knowledge conversion finances and be prepared to begin utilizing your new Accounting within the matter of a number of weeks.  If you want to see GL stories, the place you evaluate present yr versus final yr (usually P&L or Steadiness Sheet in FRx or Microsoft Administration Reporter) – then it’s possible you’ll resolve to transform GL transactions for the final yr (the best approach is to mix all of the transactions for the fiscal interval, usually it’s calendar month, into one and put up them into the open earlier yr).  Conversion is comparatively straight ahead to be designed in Integration Supervisor.  In case you assume that this conversion technique does not be just right for you and you actually need historic transactions to be transformed in such modules as Gross sales Order Processing, Buy Order Processing, Stock Management, Payroll, let’s attempt to assessment that within the subsequent paragraph

2. Historic Knowledge Conversion.  It may be required, attempt to reply the next questions.  Do I really want to base my Pricing for particular buyer on historic orders?  How far would I prefer to go to the historical past – one, two, 5 years, previous to resetting the shopper value listing to my present customary pricing?  Do I wish to negotiate the worth with my provider, based mostly on my historic buy orders.  If my buyer have self-service on my B2B ecommerce portal, what’s the historic time span for them to see?  In case you have the reply, the place you point out that one or a number of of those questions have reply “Sure” – it’s possible you’ll want historic knowledge migration.  Let’s assessment how historic knowledge could possibly be migrated

three. Integration Supervisor in Historic Knowledge Conversion.  It’s not actually troublesome to combine Gross sales, Buying, Stock, Payroll transactions in IM.  The problem is usually associated to the amount of historic knowledge, that’s the topic to migration.  In case you have a number of thousands and thousands of Gross sales transactions up to now ten years – it’s possible you’ll anticipate a number of hours and even days to maneuver them into GP, as IM validated enterprise logic for every one and it’s possible you’ll anticipate the migration course of to be repeated a number of time, till you might be happy with the outcomes.  One other suggestion in historic knowledge conversion – please, contemplate unchecking Posting By and To Common Ledger, because the probably GL starting balances and even historic years are dealt with straight in GL historic knowledge conversion

four. Some information about Integration Supervisor for programmers.  The best technique to setup integration is to base it on textual content file (tab, comma or particular character delimited).  Nevertheless IM shouldn’t be restricted to textual content information solely.  Supply Question could possibly be based mostly on easy and even so-called Superior ODBC, the place you’ll be able to pull knowledge from such Microsoft Databases as MS SQL Server, Entry, Excel, Phrase, plus from non-Microsoft DB platforms, equivalent to MySQL/Linux, FoxPro, Pervasive SQL, Ctree, Oracle, DBII to call a couple of.  Superior ODBC additionally might enable you to with manipulating textual content file (Microsoft Textual content File ODBC Driver) – you should use such constructions as Union, Group By, Having, and so forth.  In Integration Supervisor you too can tune integration logic through Occasions triggered VBA scripts: Earlier than Doc, Earlier than Doc Commits…

5. Technical Aspect of Integration Supervisor.  Dynamics GP is form of in transition to deploy as a lot SQL Saved Procedures as potential (and expose itself to such applied sciences as .Internet, XML, Net Companies, C#).  IM shouldn’t be an exception, with Dynamics GP 10.zero we see robust affect of eConnect SDK (the background expertise for eConnect are encrypted SQL Server Saved Procedures).  With the introduction of the model 10.zero and particularly with 2010/11.zero eConnect is advisable different to conventional Integration Supervisor Queries, based mostly on OLE Server (old-good-days Nice Plains consultants know – when you find yourself launching IM all of the Home windows must be closed and GP utility goes into background mode, enabling GP as OLE Server).  eConnect is predicated on SQL Saved Procedures, and it does not require you to have Nice Plains consumer workstation operating (and consuming one concurrent consumer license).  Plus eConnect connectors for Integration Supervisor are naturally quicker (OLE Server may be very excessive degree abstraction and it fill in all of the fields after which submits the shape for processing as you’ll do it in consumer interface, the place eConnect merely name encrypted SQL saved process)

6. Ongoing Integration.  Let’s assessment this routine for such well-liked case as ecommerce procuring cart integration into SOP Bill.  Integration Supervisor could possibly be triggered to launch SOP integration on demand, or it could possibly be scheduled to be referred to as each ten minutes (quasi actual time integration).  We do consider that quasi actual time integration is possible possibility for a lot of the ecommerce retailers and wholesalers.  Within the case, while you actually should see the ecommerce procuring cart originated transaction within the matter of seconds, it’s possible you’ll resolve to program it in eConnect libraries for Microsoft Visible Studio.Internet

7. To request additional help, please name us 1-866-528-0577, assist@albaspectrum.com We have to talk about your playing cards so as to advocate you the most effective options, which isn’t contingent to our preferences.  We serve you USA/Canada nationwide through distant help (internet classes and cellphone/Skype conferences).  Native service is on the market in Western Michigan, Chicagoland, Southern California (LA, Orange County, San Diego), Houston space of the state of Texas

Supply by Andrew Karasev

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